AI translation workflows that moves the right work to the right step

Intelligent Workflow is your orchestration layer. It reads quality signals, applies your rules, assigns the right people, and moves content through the correct path. You cut coordination time, reduce avoidable reviews, and keep delivery on plan across websites, apps, and documents.

How Intelligent Workflow turns quality signals into actions

Intelligent Workflow is the decision layer in your translation workflow management. It reads AI quality signals, applies your policy, and moves each file to the right path with the right people. You get predictable routing, clear ownership, and fewer avoidable reviews.

  • routes by confidence, content type, market, and risk

  • assigns roles, sets due dates, and manages handoffs

  • runs steps in parallel where possible to keep work moving

  • records every action for audits and vendor coaching

Learn how quality signals are generated in Intelligent Score.

A workflow diagram for "XTM Intelligent Workflow." The steps are "Translate," "Review," and "Correct," which are connected by lines and downward-pointing chevrons, forming a logical path. There's also a box labeled "Final step" at the end. Below the diagram is a yellow banner with an icon and the text "Translate faster with XTM."

Outcome lanes that keep work moving

Create simple paths so content receives the right level of attention every time.

  • Fast lane: high-confidence files go straight to delivery or light checks

  • Review lane: mid-confidence files get quick human review with named roles

  • Care lane: sensitive items follow deeper review with approvers and gates

You decide the thresholds and owners for each lane. Save lanes as templates and reuse them by brand, market, or channel to keep localization workflows consistent.

Intelligent workflow in XTM
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Leading AI localization software, backed by G2 and industry awards

XTM is consistently rated a leader in localization technology. Our commitment to innovation and customer success has earned recognition from both users and industry experts.

XTM International wins AI Localization Software Company of the Year 2024 award with G2 badges for Grid Leader, Best Estimated ROI, and Highest User Adoption.

How routing works inside your translation workflow

As segments complete, Intelligent Score produces job-level confidence. Intelligent Workflow compares that score to your thresholds, then chooses the next step and assigns the right people. Decisions stay predictable across languages, vendors, and teams.

1.

Set rules by content type, market, or client

2.

Assign clear handoffs for linguists, reviewers, and approvers

3.

Follow statuses that stays visible until publish

What our customers say

Leading organizations use our AI translation software to speed up content production and reach new markets faster

What truly makes a difference is the people and their commitment to supporting their customers. The XTM team was able to go out of their way to create a tailored solution for us, and we’re looking at introducing even more automation in the future. The fact that they are localization experts makes a big difference as they truly understand our needs.
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With XTM Cloud, we can now offer all customers across the world the same level of support and access to every new product we launch more quickly while reducing costs and errors, and ensuring consistency across all content.
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There’s no way we could be running the same operations today if we didn’t have the right tech stack in place.
XTM Cloud forms a big global ecosystem of seamlessly connected accounts to which thousands of users connect daily. Overall, the result is better quality with fewer resources.

Why this improves translation quality and delivery

You stop pushing every file through the same path. High-confidence content moves forward without delay, while higher-risk items receive the depth they need. Editors focus on the small set of segments that change outcomes, and release plans stay intact.

  • Fewer edits on routine content that already meets the mark

  • Consistent terminology and tone across regions

  • Predictable handoffs that keep projects moving

  • Clear control over thresholds, roles, and history

An XTM Cloud "Intelligent Score" feature showing a score of 85%. The visual highlights a detailed breakdown of translation errors, including grammar, semantics, and word choice, demonstrating XTM's quality assurance capabilities.

Why enterprises choose XTM’s AI translation software

Your leaders want reliable delivery, clear ownership, and results you can prove.

880+

languages supported

42%

Cost saving with machine translation

65+

file formats supported.

Role-based benefits for translation quality

Website localization workflow

Weekly updates move through the fast lane. Launch pages with brand copy go to review with marketing approvers. Regulated markets add a legal gate in the care lane before publish.

Website localization →

App localization workflow

Short strings move quickly in parallel. Dialogs that reference personal data route to a specialist with policy notes attached. Each release retains a clear audit history.

App localization →

TMS workflow for vendors

Partners receive prioritized queues that reflect your policy. You keep ownership of rules. Vendors see exactly what to do next and when it is due.

Translation Management Software →

Localization and i18n workflow

Pair routing with i18n checks upstream so layout, variable, and concatenation issues are found earlier and fewer fixes land late.

Localization workflows →

Use AI translation software signals in your existing platforms

Connect Intelligent Workflow with your CMS, PIM, design, and development tools. Quality and status travel with the content, so translation workflow management software supports day-to-day work where teams already operate.

A general diagram of XTM Cloud's integrations. The image displays logos for Adobe, ChatGPT, HubSpot, SharePoint, Google Drive, Jira, GitLab, and WordPress, emphasizing XTM's ability to connect with a broad range of enterprise systems for centralized translation management.

Move the right content to the right step, every time

Route work with confidence, reduce manual checks, and publish faster across channels. Start your free trial to see how Intelligent Workflow improves your translation workflow from day one.

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Frequently asked questions

Intelligent Score predicts translation quality. Intelligent Workflow turns that prediction, plus your policy, into action by routing files, assigning roles, setting due dates, and recording decisions. Score is the signal. Workflow is the decision and the movement.

Yes. It runs inside XTMs translation management system and passes status through your CMS, PIM, and development tools. That keeps your localization workflow clear from draft to delivery.

Setup is fast. Import translation memories and terminology, choose initial thresholds, define lanes, then map roles to each lane. Most teams see benefits on the first live project.

Get started

You can use provided models in Intelligent Score or connect your own via API keys. Intelligent Workflow consumes the scores and applies your routing policy, so behavior reflects your standards by content type and market.

Dashboards show skipped post-editing steps, hours saved, on-time performance, and trends by content type and language pair. Use these insights to refine thresholds, adjust lanes, and coach vendors.

Pricing depends on plan and usage. Start with the free trial to see impact in your translation workflow, then speak with our team for a proposal aligned to your languages and volume.