Veeva Vault integration with XTM

Connect your pharmaceutical content management system directly to the world’s smartest translation platform. Streamline your global regulatory submissions and accelerate time-to-market with automated workflows that keep your compliance teams happy and your deadlines on track.

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How it works

Connect once, translate forever. Our three-step process turns complex pharmaceutical translation projects into smooth, automated workflows.

 

Step 1
Sync your content
Documents marked for translation in Veeva Vault automatically appear in XTM. The integration preserves all metadata, version history, and folder structures so nothing gets lost in transit.
Step 2
Professional translation
Your content gets assigned to specialist pharmaceutical linguists who understand regulatory requirements. Translation memories ensure consistency while quality assurance catches every detail.
Step 3
Automatic delivery
Finished translations return to Veeva Vault in the correct format and location. Your team receives notifications when documents are ready for review and approval.
What our customers say
What truly makes a difference is the people and their commitment to supporting their customers. The XTM team was able to go out of their way to create a tailored solution for us, and we’re looking at introducing even more automation in the future. The fact that they are localization experts makes a big difference as they truly understand our needs.
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With XTM Cloud, we can now offer all customers across the world the same level of support and access to every new product we launch more quickly while reducing costs and errors, and ensuring consistency across all content.
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There’s no way we could be running the same operations today if we didn’t have the right tech stack in place.
XTM Cloud forms a big global ecosystem of seamlessly connected accounts to which thousands of users connect daily. Overall, the result is better quality with fewer resources.
What is XTM?

XTM is the translation management platform that makes global content production effortless for enterprise teams.

Beyond our Veeva Vault integration, XTM connects to over 60 business applications and supports every stage of the translation lifecycle. From AI-powered project setup to automated quality assurance, we handle the technical complexity so you can focus on growing your global reach.

Content management

Centralise all translation projects in one intelligent workspace

Quality assurance

Built-in review processes ensure your translated content meets your brand standards.

Vendor management

Access vetted linguists with life sciences expertise

Reporting and analytics

Track costs, timelines, and quality metrics across all projects

API connectivity

Connect XTM to any system in your technology stack

Enterprise security

Bank-level encryption and compliance certifications you can trust

Built for pharmaceutical compliance

Your regulatory documents deserve enterprise-grade security and compliance standards.

A graphic showcasing XTM Cloud's security and compliance, featuring a shield icon. Smaller icons represent "ISO 27001," "GDPR," and "HIPAA," signifying robust security measures.
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Ready to accelerate your global regulatory timeline?

Connect Veeva Vault with XTM and see how automated translation workflows can transform your pharmaceutical localisation process.

Frequently asked questions

Yes, our WordPress localization plugin is designed to be highly compatible and versatile, ensuring it works seamlessly with any theme or page builder you may be using. This includes popular options such as Elementor, Divi, and Gutenberg, among others. The plugin is capable of capturing and processing content from various sources within your site. It effectively handles custom fields, meta descriptions, and content generated by other plugins, allowing you to localize and manage your website’s content effortlessly across different platforms and functionalities.

Yes, the integration seamlessly works with your existing Veeva Vault folder structure by maintaining the integrity of your entire folder hierarchy and associated metadata. This means that when documents are sent for translation, they are carefully tracked and managed to ensure that they return to their original locations within the Vault. The system is designed to prevent any disruption or alteration to your existing setup, allowing all documents to slot back into their initial positions, thus ensuring a smooth and efficient process.

Certainly! You can definitely use your existing pharmaceutical glossaries and translation memories with our services. We offer a seamless integration process where we import your linguistic assets into our system. Once imported, these resources are automatically applied to ensure consistency and accuracy in translations, tailored to specific document types and target markets. This means that your established terminology and translation preferences are preserved and utilized effectively, enhancing the quality and speed of your translation projects while maintaining brand integrity.

The integration system is designed to automatically manage version control, ensuring a seamless workflow. When a source document is updated during translation, the system promptly triggers notifications to translators and project managers. This ensures that everyone involved in the translation process is immediately aware of the changes and can access the most recent version of the document. As a result, all team members can work with the latest content, reducing the risk of errors and maintaining consistency across translations. This streamlined process helps maintain efficiency and accuracy throughout the translation project.

The integration maintains regulatory compliance by ensuring that every translation is meticulously documented with complete audit trails, which provide a detailed record of all actions taken and changes made during the translation process. Additionally, it includes a comprehensive version history that tracks all updates and modifications, ensuring transparency and traceability. Approval workflows are incorporated to ensure that each document receives the necessary reviews and endorsements before finalization. This integration adheres to the strict standards of the pharmaceutical industry for document management and quality assurance, ensuring all regulatory requirements are met efficiently.

Certainly! Veeva Vault provides seamless integration for tracking the translation progress of your documents without the need to switch platforms. This capability allows you to monitor the real-time status updates directly within Veeva Vault’s interface. As soon as a document enters the translation process, you can easily identify its current stage, whether it’s in translation, undergoing review, or awaiting approval. This feature not only enhances efficiency by centralizing workflow management but also ensures you have immediate access to up-to-date information, streamlining communication and decision-making processes.

The Veeva Vault app supports a wide range of file formats that are commonly used in the pharmaceutical industry, ensuring comprehensive document management. This includes popular formats such as PDF, Microsoft Word, and PowerPoint files, allowing users to work seamlessly with text and presentation documents. Additionally, the app can handle structured data files, which are essential for maintaining organized and detailed records. Importantly, the integration ensures that any complex formatting within these documents is preserved accurately throughout the translation process, maintaining the integrity and usability of the files.

The cost of integrating Veeva Vault is not fixed and varies according to several factors, including the volume of translations you require and your specific project needs. Since every pharmaceutical company has different localisation demands, we offer tailored solutions to ensure you receive the most effective service for your situation. To get an accurate estimate, it’s best to reach out to our team directly. They can provide a customised quote that aligns with your unique requirements and budgetary constraints.