Intro
We learn how Californian translation agency, Avantpage took back control of their daily schedules with the help of XTRF. We also get a privileged insight into the company’s time-saving secrets and hear what tools worked best for them.
1. Time is money in language services
5% of a full-time employee’s year.
That’s what we at Avantpage hoped to save by using XTRF to streamline their translation process…
As the complexity of our projects began to increase, so too did our project management costs. The time our team had once spent working directly with clients to iron out any issues was now reserved for data entry and other repetitive manual tasks. With no sign of this trend letting up, it soon became clear that we needed to get our hands on a software solution that would both free up time for revenue-driving activities, and boost business efficiency.”
2. Financial automation means more freedom
Thus far, the platform’s macro integration capabilities are reported to have saved us a day each month on invoicing alone.
The ability to automatically import data from our accounting system means invoices can now be created at the touch of a button.
Since our clients’ needs can vary these days greatly, with some requesting invoices for each individual project, the use of macros has also proved useful in terms of organization. What’s more, automating invoice creation has also minimized the risk of human error.”
3. Copy and paste is history (or almost!)
“Another feature that has helped us to streamline our process at Avantpage is the use of smart folders. This handy tool means our project managers can now create projects automatically with predefined workflow definitions.
Of course, there may be certain specificities that on occasion have to be entered manually, but for the most part, XTRF has helped us to bid farewell to endless hours of copying and pasting client instructions.”
4. CAT tools rule
“Our biggest time saver has been the XTM connector. By integrating our CAT tool of choice into XTRF we have saved over sixty-two working hours every month. In addition, we’ve also been able to cut down turnaround times and comply with tight deadlines.
The results are in…
So the big question is, how many hours have you saved in total thanks to XTRF?
We estimate to have saved approx. 1,000 per year or around 80 hours saved per month.
“But that doesn’t mean we’re now twiddling our thumbs.
Instead, our project management team now has more freedom to provide our clients with individualized support and answer any questions they may have almost immediately.
With XTRF updating their one-of-a-kind platform on an almost weekly basis, we’re sure there’s more time we can shave off our work processes in the future.”
