XTM incorporates a comprehensive terminology module. This is a database of your terms which includes a concept, definition, context, image, multilingual translations, and comments. In XTM Editor, the system identifies and highlights terms in the source text that are in the term base.

XTM then displays the approved translation and additional data about the term in a popup window. This feature facilitates a consistent use of the agreed terminology during translation. Users can import and export the terminology in XTM and edit or add new terms directly from XTM Workbench. You can also add custom tags to terms for a more detailed categorization.

For easy access, it is possible to keep the Terminology module open in a separate window while translating in the workbench. You can do this by right clicking on the tab and selecting “Open in new window” from the context menu.

XTM Terminology - Management Tab Screenshot

Management

The Manage tab is where you can find, add, modify or delete concepts or terms from a customer’s termbase. You can browse, filter or search for terms to update them and edit them as required.
XTM Terminology - Export Tab Screenshot

Import

The Import tab enables you to create, update or synchronize termbases by importing terminology lists from external sources. The file formats that can be imported are XLS, XSLX, TBX and MTF. XTM stores a history of terminology imports so that you will have a record to track changes to your termbase.
XTM Terminology - Import Tab Screenshot

Export

On the Export tab you can download terminology lists to several standard file formats, XLS, XLSX, TBX and MTF, for review or exchange. XTM stores a complete export history so that you will have a record to track changes to your termbase.

Features


Advanced search

Search more precisely

You can now search on a wider range of terminology attributes and customize the display to suit your frequently used fields using the extended configuration features.

Extended configuration

More parameters to configure

By clicking on the cog icon in the top right of the window, you can customize the fields and tags to be displayed in the search area as well as in the concept and term details. You can also set the number of columns and number of terms to be displayed.

Suggested terms

Use new fields to suggest your changes

User access rights can be finely customized in XTM, so you have full control over who can add, modify, approve or delete terms in your customers’ termbases. Users without approval rights can add suggested terms pending approval by an authorized user who has both edit and approve rights.

Custom fields

Customise your search

You can create custom fields to add additional data for managing your terminology. These custom fields may either apply to a concept or to a term. Go to Settings > Data > Custom fields > Terminology custom fields to create or edit custom terminology fields.

Term history

Create a cross reference from one term to another

You can now see the history of a term stored in XTM, showing when and how it was added, modified or deleted, and by whom. Previous versions of a term can be restored at the click of a button.

Related terms

View term history or restore a term

You can define relationships between terms using cross references in the Concept section.

Topics

Searching for terms

You can find and view a set of terms by selecting values in the Search area at the top of the window. You may narrow the search by entering one or more customers, languages and other configurable field values or enter a specific text string to search for in the Phrase field.

Terms that match your search criteria are displayed in the list box below on the left side. Select a term from this list to display its details. You can also export the search results directly from the Manage tab by clicking on the export button below the list box.

XTM Terminology - Import Tab Screenshot

Using tags

You can further categorize your terminology by assigning to concepts, tags that have been previously set up in Configuration > Data > Tags settings. Click on the tag icon next to the concept and select from the available tag groups and tags in the dialog to assign tags to the concept. Tags can also be assigned to concepts in a batch when selected during import of a terminology list. Tags can also be used as criteria for searching termbases. You can delete tags from concepts by clicking on the X next to the tag that is displayed at the bottom of the concept details.

XTM Terminology - Import Tab Screenshot

Adding terms

You can add a term in the Manage tab by clicking on the plus sign button in the bottom left of the window. Enter the details of the term and the translations and then click Save. Additional translations can be added to an existing term by clicking on the Add new translation button and then clicking Save. Terms can also be added directly from within XTM Editor. Select the desired term in XTM Editor, right click on it to bring up the context menu and select one of the Terminology options: “Add term – quick” to add the term with minimal information, “Add term – full” to add more term details, or “Open terminology” to open the full terminology manager window.

XTM Terminology - Import Tab Screenshot

Editing terms

You can edit terms either from the Manage tab or directly from within XTM Editor. In the Manage tab search for the term and select it to edit its details.

Click the Save button to save your changes.

XTM Terminology - Import Tab Screenshot

Approving terms

Users with both Edit and Approve terminology privileges can approve terms suggested by linguists during translation.

You can approve terms by searching on the Manage tab for Not approved terms and changing the terms’ status to Valid.

XTM Terminology - Import Tab Screenshot

Deleting terms

In the Manage tab you can delete individual language translations of a concept by clicking on the trash can icon to the right of the term details.

You can also delete the concept with all of its associated translations entirely by clicking on the trash can icon to the right of the concept details and clicking “Yes” in the confirmation dialog.

XTM Terminology - Import Tab Screenshot

Importing terms

On the Import tab you can select a customer and import one of several standard file formats, XLS, XLSX, TBX or MTF, to create or update a customer termbase.

You can choose to add duplicate terms to existing concepts in a termbase rather than creating new concepts from them by clicking the “Add to existing terms” checkbox and selecting the language to analyze for duplicates.

XTM Terminology - Import Tab Screenshot

Exporting terms

On the Export tab you can download terminology lists to several standard file formats, XLS, XLSX, TBX and MTF, for review or exchange.

You can freely configure the data to be included with the terms from among the comprehensive set of fields and tags that XTM offers.

XTM Terminology - Import Tab Screenshot

Configuring the terminology display

By clicking on the cog icon you can customize which term fields are to be displayed in the search area and also in the concept and term details.

You can also set the number of columns and the number of results to be displayed to quickly and easily find the data you need.

XTM Terminology - Import Tab Screenshot

FAQ

Can I run Terminology extraction on Projects that have already been created?

Yes, you can do this by clicking on the menu icon in the project list and selecting Download > Extracted terms.

Can I prioritize the order of the terms in the display? For example, I would like to make “公會” terminology show up in the first row.

At the moment translations of a term are displayed in the Editor in alphabetical order by language.

Does XTM support synonyms (or alternative terms) in its termbases?

Yes, you can add alternative translations to terms.

How can I import terminology glossaries?

You can import source and target terms using the Import tab in XTM Terminology Manager. The following standard file formats are supported: XLS, XLSX, TBX and MTF.

Are 'Not approved' terms highlighted in the Editor?

No. ‘Not approved’ terms are not highlighted in the Editor. However ‘Rejected’ terms are displayed in red when clicking on the term highlighted in blue.