Translation Business Management

Loved by global businesses

Managing translation projects shouldn’t drain your resources

Stop juggling spreadsheets, emails, and disconnected tools that slow down delivery.

Translation companies waste countless hours on manual coordination, struggle with razor-thin margins, and lose projects to delays. Your team deserves better than cobbling together fragmented systems that create more problems than they solve.

XTRF gives you one platform that handles everything from initial quotes to final delivery, so you can focus on growing your business instead of fighting your tools.

Drive measurable business impact across operations

Centralize workflows, automate repetitive tasks, and gain complete visibility into every project.

An XTRF process template editor for creating and customizing workflows. The visual shows steps like 'File preparation' and 'Translation,' demonstrating the system's flexibility.

Automate repetitive work to boost delivery capacity

Handle more projects without adding headcount or burning out your team.

Eliminate manual job creation and file routing with smart templates
Reduce project setup time by up to 80% with automated workflows
Free project managers to focus on client relationships, not admin tasks

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A vendor invoice from XTRF's financial management tool. This image shows the invoice status and payment terms, highlighting the system's ability to manage payments to linguists and vendors.

Gain full financial control to protect margins

Stop guessing at profitability and start making data-driven pricing decisions.

Track real-time costs and margins at project and client level
Generate accurate quotes instantly using CAT analysis and rate cards
Streamline invoicing and payments without separate billing tools

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A smart vendor matching job offer from XTRF. The interface shows a message to a linguist with a deadline and fee, allowing for easy negotiation and project acceptance.

Intelligent vendor management at scale

Keep your best linguists busy and clients happy with smart assignment logic.

Match vendors automatically based on expertise, availability, and performance
Give vendors self-service access to reduce coordination overhead
Track quality scores and delivery times to build reliable partnerships

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The XTRF client portal project page, listing projects with their source languages (e.g., German, Italian, Japanese, English) and status, providing clear visibility into project progress.

Real-time project visibility and delivery confidence

Never miss a deadline or lose track of project status again.

Monitor progress across all projects from a single dashboard
Catch potential delays before they impact client delivery
Give clients transparent access to project status and deliverables

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Proven results that matter to your bottom line

See the measurable impact XTRF delivers for translation businesses worldwide.

3x

Faster project setup with automated workflows

25%

Higher profit margins through better cost control

40%

Less time spent on vendor coordination

Complete translation business management in one platform

Connect every part of your operation for seamless project delivery.

Automated workflow templates

Set up complex projects in minutes, not hours

Smart vendor matching

Find the right linguist for every job automatically

Real-time project tracking

Monitor progress and catch issues early

Integrated financial management

Control costs and protect margins

Client self-service portal

Let clients request quotes and track projects

Business intelligence dashboard

Make decisions based on real data

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What customers say about XTRF

What truly makes a difference is the people and their commitment to supporting their customers. The XTM team was able to go out of their way to create a tailored solution for us, and we’re looking at introducing even more automation in the future. The fact that they are localization experts makes a big difference as they truly understand our needs.

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With XTM Cloud, we can now offer all customers across the world the same level of support and access to every new product we launch more quickly while reducing costs and errors, and ensuring consistency across all content.

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There’s no way we could be running the same operations today if we didn’t have the right tech stack in place.

XTM Cloud forms a big global ecosystem of seamlessly connected accounts to which thousands of users connect daily. Overall, the result is better quality with fewer resources.

Consistently rated highly by our users

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Trusted by industry leaders worldwide

Join thousands of translation companies that use XTRF for their core operations.

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Enterprise-grade security you can trust

Your data is safe with bank-level security and compliance standards.

XTRF uses encryption, regular security audits and SOC 2 compliance to keep your business data safe. Our cloud infrastructure scales automatically and has 99.9% uptime so you can work knowing your data is secure and available.

Connect with the tools you already use

Integrate with CAT tools, accounting software and business applications.

See our integrations

Frequently asked questions

How long until we can go live with XTRF?

Most translation companies are up and running within 2-4 weeks. Our implementation team will migrate your data, set up workflows and train your staff. You can start with basic features and add advanced automation as your team gets comfortable with the platform.

Will XTRF work with our existing CAT tools and software?

Yes, XTRF integrates with all major CAT tools including SDL Trados, MemoQ and Wordfast. We also connect with accounting software, CRM systems and other business tools. Our API allows custom integrations if you have specific requirements.

How does XTRF pricing work for growing companies?

XTRF pricing scales with your business volume and team size. You only pay for active users and projects so costs grow with your revenue. We have plans for small agencies to enterprise companies with thousands of monthly projects.

Can we customise XTRF to our specific workflows?

Yes. XTRF adapts to your business processes, not the other way around. You can create custom project templates, automate your unique workflows and configure the system to match your quality processes and client requirements.

What support do we get during implementation?

Every XTRF customer gets dedicated implementation support including data migration, workflow setup and team training. Our support team will help after launch with technical questions, best practices and system optimization recommendations.