4x your productivity with XTRF translation business management system

Built to eliminate the busywork, XTRF lets you run high-volume translation and localization projects without the headaches. From project workflows to payments, vendor coordination to client communication — it’s everything you need to scale your translation business without chaos or compromise.

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See XTRF in action

A visual representation of the XTRF translation process workflow, from a translation request to automatic vendor selection, job progress, and automatic invoicing.

Trusted by leading Language Service Providers and Global Enterprises

Take on more projects without burning out your team

Manual tracking. Endless follow-ups. Juggling spreadsheets and disconnected tools just to stay on top of a single translation project. Sound familiar?

XTRF eliminates the chaos by automating translation workflow management from quote to delivery. Create custom workflows that reflect how your team works — and let XTRF handle the rest, from file transfers to stakeholder updates.

Choose your XTRF plan

An XTRF workflow and process management interface for splitting jobs. The visual shows options for creating new jobs from a single original job, allowing for flexible project management.

Stay on top of performance with business intelligence dashboards

When your reports are outdated or scattered, you’re always playing catch-up. Issues go unnoticed until they’ve already caused damage.

XTRF gives you real-time insight into the metrics that matter — all in one dashboard. From project performance to client trends, you’ll get instant clarity on where to take action.

An XTRF dashboard showing key business metrics like the number of quotes, accepted quote value, quote acceptance rate, and total project value, vital for business intelligence.

Smarter, centralized vendor coordination

Sifting through emails and spreadsheets to find the right vendor for a job? That’s a fast track to project delays and quality issues.

Get access to a centralized vendor database, self-service portals, and automated job distribution. So you can match the right linguist to every task — instantly.

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The XTRF vendor portal showing a list of pending jobs and jobs in progress. The table displays job numbers, types, languages, and deadlines, providing vendors with a clear view of their work.

Automate quotes, invoices and purchase orders

Creating quotes from scratch. Manually generating invoices. Waiting weeks (or months!) to get paid. These inefficiencies slow you down and put cash flow at risk.

XTRF streamlines the entire financial process. Generate quotes in minutes, automate invoice creation upon project completion, and track receivables and payables in real time — all within the same integrated system.

A vendor invoice from XTRF's financial management tool. This image shows the invoice status and payment terms, highlighting the system's ability to manage payments to linguists and vendors.

Real results. Not just promises.

With XTRF our customers boost productivity, increase profit per project, and remove the operational roadblocks that slow you them down.

4x

Improvement in productivity

30%

Increase in speed to market

2.5x

Increase in profit margins

70%

Reduction in translation costs

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How XTRF simplifies translation business management

XTRF brings everything you need to manage business-to-business translation services — from quoting to delivery — into one flexible, automated platform. Here are just a few of the tools that help you scale, faster:

Workflow
automation

Build custom workflows with drag-and-drop ease and automate project steps like file transfers, notifications, and quotes.

Multi-CAT tool integrations

Connect to tools like XTM Cloud, Trados, and MemoQ. Sync projects, share files, and track CAT tool data without switching platforms.

Integrated financial suite

Quote, invoice, and track payments with accuracy and speed while having full visibility on margins and financial health.

Vendor management hub

Centralize vendor profiles, rates, and availability. Automate job offers and manage performance with ease.

Real-time
dashboards

See project status, client activity, and profitability insights in one place — and act on them before it’s too late.

White-label client and vendor portals

Give clients, vendors, and internal teams one easy access point for updates, file sharing, and communication.

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Agentic AI built for localization teams

Meet xaia — your built-in productivity assistant

Unlike generic tools, xaia is purpose-built for translation business management. It’s fully embedded into XTRF, understands your workflows, and helps you focus on what matters most.

With xaia, you can:

Ask practical questions like “Which projects are at risk?” and get immediate answers
Let xaia take care of repetitive admin like vendor assignments or invoice checks
Get suggestions to keep projects moving and improve how your team works

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Loved by linguists, PMs, LSPs, and enterprises

Give your team the tool they need to reach their full potential.

1,000+ hours a year saved, using:

Financial automation
XTM Cloud integration
Automated project creation

PM workload reduced 50%, using:

Automated processes
Project templates
Dedicated technical support

70 000 tasks processed per year, using:

Machine translation
Performance reporting
Custom workflows

Explore XTRF’s features

Integrate seamlessly with your favorite tools

XTRF fits into your existing CAT tools, including XTM Cloud, as well as your full tech stack. Utilizing the power of Zapier with XTRF you can access over 5,700 other applications.

See what our customers say about XTRF by XTM

LexTranslate

“XTRF’s file management capabilities and invoicing procedures have also made life far easier for internal providers and have freed up time for them to focus on other important tasks. I recommend it to any translation firms interested in having a well-organized management tool.”

Simonetta Buccellato

Co-founder

Translations International

I love that we can tailor XTRF to our clients specific needs. We continually have to customize reports and processes or create new ones. We can do a lot of this ourselves, or if we need XTRF’s help, they’re helpful and responsive, providing a solution in a day or two.”

Suraj Singh

CEO

Attached

XTRF is a flexible system that can be tailored to individual needs. The great news is that Attached now has an automated workflow that facilitates quick turnarounds with next to no manual handling — made possible by the flexibility of XTRF’s Translation Management System.”

Eveline van Sandick

Founder & CEO

XTRF frequently asked questions

What is a translation business management system?

A translation business management system (TBMS) helps language service providers manage projects, vendors, finances, and reporting — all in one place. It brings structure and speed to complex workflows.

Who is XTRF built for?

XTRF is designed for growing LSPs and enterprise localization teams that need to deliver more without increasing headcount or sacrificing quality.

Can XTRF integrate with our CAT tools and tech stack?

Yes. XTRF works with popular CAT tools like XTM Cloud, Trados, and MemoQ — and connects with your wider stack through built-in connectors and APIs.

Does XTRF support machine translation automation?

Yes. XTRF supports automated workflows that connect to your CAT tools and MT engines — helping you deliver faster while staying in control.

How does XTRF help with translation workflow management?

XTRF lets you build and automate workflows that fit the way your team works. You can reduce manual effort and increase consistency across every step of your translation process.